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Personal Assistant

Azienda: Barclays
Località: milano
Descrizione offerta di lavoro

Personal Assistant
Milan

As a Barclays Personal Assistant, this is an exciting opportunity for you to be a part of the Cross Asset Sales team, providing comprehensive support to a team of senior and junior Markets members within the Distribution and Trading. For this role, you will be interacting with a diverse spectrum of colleagues internally and externally in a broad range of situations.

Barclays is one of the world's largest and most respected financial institutions, with 329 years of success, quality and innovation behind us. We offer careers that provide endless opportunity – helping millions of individuals and businesses thrive, and creating financial and digital solutions that the world now takes for granted.

Working Flexibly
We’re committed to providing a supportive and inclusive culture and environment for you to work in. This environment recognises and supports ways to balance your personal needs, alongside the professional needs of our business. Providing the opportunity for all our employees, globally to work flexibly empowers each of us to work in a way that suits our lives as well as enabling us to better service our customers’ and clients’ needs. Whether you have family commitments or you’re a carer, or whether you need study time or wish to pursue personal interests, our approach to working flexibly is designed to help you balance your life. If you would like some flexibility, then please discuss this with the hiring manager, and your request will be reviewed subject to business needs.

We are currently in the early stages of implementing a hybrid working environment, which means that many colleagues spend part of their working hours at home and part in the office, depending on the nature of the role they are in. Please discuss the detail of the working pattern options for the role with the hiring manager.

What will you be doing?
• Organising (with minimal supervision) client events and marketing roadshows, internal and external meetings which may involve influential contacts in Italy, France, UK and overseas
  • Liaising with internal/external contacts to agree dates, costs, set up, lunch/dinner menus
  • Booking travel and accommodation as well as itineraries following firms’ policies including Visas, foreign currency as needed
  • Dealing with the expenses process, record keeping, invoice & purchase order processing, supplier correspondence
  • Providing answers/resolving wide range of queries, channelling to the appropriate area if necessary
  • Being in charge of routine or special duties as appropriate
  • Handling external/internal correspondence verbally and in writing (Italian/English/French)
  • Managing booking of rooms/conference call/VCs for the team as required
What we’re looking for:
• Good education background
  • Relevant job experience as team assistant, ideally with a financial Institution/Investment Banking background
  • Ability to communicate effectively and fluently in English and Italian language required, both written and verbal, and French would be a nice add-on
  • Experience in working with MS Office suite, especially Microsoft Outlook, Word, Power Point, Teams and CRM software (Client database, roadshow planners)
Skills that will help you in the role:
• Ability to interact with internal/external contacts/clients/suppliers
  • Excellent planning and organisation skills, time management skills, and attention to detail
  • Exceptional communication skills, assertiveness and self confidence
  • Ability to work both independently and within a broader team structure

Where will you be working?
The new HQ in The Medelan retains our presence in the heart of Milan, with our new home situated between the Duomo and Castello Sforzesco. The improved office space sets us up for further growth in Italy across our Corporate & Investment Bank and Private Bank businesses.The state-of-the-art facilities offer employees a brand-new experience, enjoying refurbished spaces that will bring colleagues together in a shared working environment.


#LI-Hybrid

Data pubblicazione - 02-05-2023

Fonte: Indeed